Payment-terms
If you are looking for secure and flexible financial solutions for your jewelry business,
this page covers our B2B payment methods, deposit structures, compliance protocols, and safety guarantees for OEM/ODM projects.
Table des matières
Payment Methods & Accounts
1. What payment methods do you accept for B2B fashion jewelry orders?
Note: Third-party payments are not accepted due to international trade compliance and AML requirements.
We provide flexible payment solutions suitable for bulk fashion jewelry orders, sample orders et OEM/ODM projects:
| Payment Method | Applicable Scenarios | Amount Recommendation |
|---|---|---|
T/T (Telegraphic Transfer) |
All orders, including bulk shipments |
No strict limit |
Sample orders or small trial orders |
Under $800 | |
Credit Card |
Small orders or urgent prototyping |
Under $1,000 |
Urgent small orders or samples |
Under $1,000 | |
Small or sample orders |
No strict limit | |
Small or sample orders |
No strict limit | |
L/C (Letter of Credit) |
Large orders, first-time cooperation |
From USD 30,000+ |
Note：
- Third-party payments are not accepted due to international trade compliance and AML requirements.
- All receiving account information is sent exclusively via official company email as a secured PDF attachment. We do not authorize the collection of payments through any other channels..
- For small orders, a handling fee of $15 – $50 may be added to the final balance to cover high intermediary bank charges.
2. Which account can clients choose for payment?
We maintain multiple bank accounts worldwide, allowing you to choose the most suitable option:
| Account Location | Target Region | Supported Currencies |
|---|---|---|
US Company Account |
Worldwide |
Full Currency Support |
Hong Kong Account |
Worldwide |
Full Currency Support |
China Company Account |
Worldwide |
Full Currency Support |
3. What is payment terms for first-time?
- Standard: 30% deposit + 70% balance before shipment
- High-value orders (USD 5,000+): We offer a 3-stage payment plan:30% deposit to start, 30% after mid-production inspection, and 40% balance before shipment.
- Sample orders: 100% prepayment for the sample fee and the mold fee.
Note：
- Third-party payments are not accepted due to international trade compliance and AML requirements.
- For certain high-cost or special items, the standard 30% deposit + 70% balance does not apply. Full prepayment is required:
- Extra-thick(1μm-3μm)plating: Increased plating cost; prepay before plating.
- Precious gemstones: Rare/high-value stones; full cost prepaid.
- 925 silver or other precious metals: Full material cost prepaid before production.
- Supplier payment assistance: If we pay your supplier, a handling/service fee applies.
4. Flexible terms for long-term partners
Note: Third-party payments are not accepted due to international trade compliance and AML requirements.
For repeat B2B clients, we offer:
| Payment Method | Conditions | Remarques |
|---|---|---|
O/A (Open Account) |
≥1 year cooperation, no overdue |
30/ days after B/L date |
L/C at sight |
First-time or large orders |
Bank credit guarantee |
Usance L/C / Revolving L/C |
Long-term cooperation |
Supports continuous bulk fashion jewelry shipments |
5. Payment for sample orders
Note: Third-party payments are not accepted due to international trade compliance and AML requirements.
- Full prepayment for the sample fee and Mold Fee via Alipay, WeChat Pay, PayPal, or Credit Card.
- Sample cost is usually non-refundable, and may be deducted from the bulk order if agreed
Process & Timeline
1. Payment confirmation & required documents
Note: Third-party payments are not accepted due to international trade compliance and AML requirements.
Please send the bank slip or payment screenshot by email only to our sales team.
We will confirm receipt by email within 1–2 business days.
Required details: payer name, amount, date, beneficiary, and bank reference.
Delivery Terms & Incoterms ( DDP)
2. DDP orders: why is an import tax ID mandatory?
DDP is only available when you provide a valid import tax ID. We pay the duty and tax, but the consignee in the destination country must be the Importer of Record for the entry. Customs will not release the shipment without a valid importer number, and in most markets a China / Hong Kong company cannot act as importer of record in your country. Without the tax ID we cannot book DDP — the order ships on DAP or DPU instead, or waits until the number is supplied.
Please send us, at order confirmation:
- Legal company name exactly as registered
- Registered address and consignee contact
- Import tax ID / importer number for the destination country
- Resale or VAT-exemption certificate, if you want the goods cleared exempt
Deadline: no later than 7 days before the shipment booking date. For the EU, UK, Canada and Japan we need it before production is scheduled, because the carrier booking cannot be created without it.
The tax ID must belong to the same entity that places and pays for the order — this follows our third-party payment policy above.
| Destination | Import ID we need | Note |
|---|---|---|
United States |
EIN (Federal Tax ID) — or SSN for individuals |
Used on the CBP entry. A missing EIN can force a formal entry and add 3–5 days. |
European Union |
EORI number + VAT number |
EORI for customs clearance, VAT number for the import VAT entry. Selling via a marketplace? Send the marketplace IOSS / deemed-importer VAT number instead. |
United Kingdom |
GB EORI + GB VAT number |
Both are required after Brexit. |
Canada |
Business Number (BN) with import account |
RM number is required at the border. |
Australia |
ABN |
Needed for GST treatment on imports. |
Japan |
JCT registration number or importer code |
Required for the import declaration. |
Mexico / Brazil |
RFC / CNPJ |
Local importer of record is mandatory. |
Other markets |
Local importer of record number |
Tell us the destination and we will confirm exactly which number is required. |
3. What happens if the tax ID is missing, invalid or does not match the consignee?
Without a valid tax ID the shipment cannot be cleared for DDP and is stopped at destination customs. In that case:
- We will ask you to correct the tax ID or consignee details immediately. Customs and airline / steamship amendments usually take 2–5 business days and are billed at cost.
- If a correction is not possible in time, we can switch the shipment to DAP or DPU — you clear customs and pay duty / tax on arrival. This requires your written confirmation before arrival.
- All costs caused by a missing, invalid or mismatched tax ID are borne by the buyer: storage, demurrage, re-consignment, abandonment, return freight, customs fines and any duty / tax we have already advanced.
- If the parcel is returned to us, the original freight and duties are non-refundable; the balance is handled under our Return & Refund policy.
4. Which address and company name must match the tax ID?
The consignee name, delivery address, invoice, packing list and transport document must match your tax registration exactly. Customs in the EU, UK, US and Canada compare these fields automatically; a mismatch (for example a trading name instead of the registered legal name, or a warehouse address instead of the registered address) is one of the most common causes of a held shipment.
If you need delivery to a warehouse or a 3PL, give us the importer’s registered name and tax ID plus the delivery address separately — both will appear on the documents.
5. How is my tax ID stored and used?
Your tax ID is used only for the customs declaration, the carrier booking and the import entry. It is shared only with the customs broker and carrier handling your shipment, stored in our order system with restricted access, and kept only as long as tax and customs regulations require. It is never used for marketing and never sold.
Security & Risk Control
1.How do we ensure payment security?
Note: Third-party payments are not accepted due to international trade compliance and AML requirements.
To protect your transactions, we follow a strict security protocol:
- Small-Scale Testing: For your peace of mind, we recommend conducting a small-amount test transfer before processing any large-scale payments.
- Official Communication: All payment details are sent exclusively in PDF format via our official corporate email. We do not provide account information through any other channels.
- Verified Accounts Only: Payments via PayPal, WeChat Pay, or Alipay must originate from your registered company or authorized internal accounts. Third-party payments are strictly prohibited to ensure trade compliance.
- Email Confirmation: You will receive a formal payment confirmation email from us once the funds are successfully received.
Special Circumstances
1. What is your policy for order changes or cancellations during production?
| Scénario | Action & Cost |
|---|---|
Customer Cancels mid-way |
Pay by progress. We charge for all completed stages; balance is refunded or billed. |
Customer-side Changes |
Customer pays. Client covers all labor loss and additional production costs. |
Factory-side Changes |
Factory pays. We bear all labor loss and related adjustment costs. |
Factory Cancels mid-way |
Full Refund. 100% of all payments (including mold fees) will be returned. |
2.Overdue balance payment
| Overdue Period | Action Taken | Status & Consequences |
|---|---|---|
1–7 Days |
Payment Reminder |
Goods are held in our warehouse. |
8–15 Days |
Formal Notice |
Shipment is strictly withheld; order processing paused. |
30+ Days |
Order Cancellation |
Deposit becomes non-refundable. The factory reserves the right to dispose of goods and claim further liability. |
3. Can urgent orders be shipped before payment?
Note: Third-party payments are not accepted due to international trade compliance and AML requirements.
For urgent cases requiring shipment before payment:
| Condition | Description |
|---|---|
Client Qualification |
Minimum 1 year cooperation; no overdue record |
Order Amount |
Generally not exceeding USD 5,000 |
Written Commitment |
Signed deferred payment agreement required |
Approval Process |
Subject to senior management approval |
4. What is the refund policy and ratio if I need to return goods after receipt?
For the detailed Return & Refund Process, please refer to:
Below is the Refund Ratio Reference, applicable to all custom fashion jewelry OEM/ODM orders:
| Scénario | Taux de remboursement |
|---|---|
Notre responsabilité (problème de qualité) |
100% de paiement + frais de retour |
Notre responsabilité (envoi erroné) |
100% correspondant au paiement + frais d'expédition pour le retour ou le remplacement |
Motif client (plus nécessaire) |
Non-remboursable |
Problème de transport |
Refunds are determined by the agreed Trade Terms (Incoterms). |
Important Notes:
- Refunds are processed only after responsibility is clearly determined.
- Approved refunds are returned to the original payment account unless otherwise agreed in writing.
5. Do you accept third-party payments?
Third-party payments are NOT accepted.
To comply with international trade compliance et une bonne anti-money laundering (AML) regulations, the entity placing the order must be the same entity making the payment.
Payment Principle: The entity placing the order must be the same as the entity making the payment.
If a third-party payment arrangement is used and we do not receive the payment, all related risks and liabilities shall be borne solely by you. We shall not be held responsible for any loss, dispute, or compensation arising from such circumstances.
| Scénario | Accepted | Remarques |
|---|---|---|
Company A orders, Company A pays |
✅ Oui |
Compliant |
Company A orders, Company B pays |
❌ No |
Violates compliance |
Individual orders, individual pays |
✅ Oui |
Compliant |
Individual orders, company pays |
❌ No |
Violates compliance |
Parent company orders, subsidiary pays |
⚠️ Subject to approval |
Requires compliance review |
Why third-party payments are not accepted:
- AML and CFT compliance requirements
- Strict bank scrutiny on cross-border transfers
- Ensures transaction traceability
- Maintains consistency among the invoice, contract, and payment entity
Special Circumstances:
If payment must be made by a related company due to internal financial arrangements, provide:
- Proof of relationship (business license, shareholding structure)
- Authorization letter (with official seals)
- Explanation letter
Compliance review takes approximately 3–5 business days before approval.
Need tailored payment solutions for your B2B fashion jewelry OEM/ODM orders?
Contact us today to start your project with confidence, streamline payments for bulk fashion jewelry, and ensure secure, flexible financial terms for your production.