SAMPLE APPROVAL GUIDE
Review Your Jewelry Samples Before Production
Check dimensions, finish, fit and function against your agreed specifications. Record changes clearly and confirm the exact sample version before moving forward.
Know What You Are Approving
Different review stages confirm different details. State the approval scope so everyone understands what has—and has not—been confirmed.
Design & Drawing Review
Confirm the design, dimensions, component positions and intended construction. Drawings do not confirm the final surface finish or wearing feel.
Prototype Review
Check the features the prototype was made to demonstrate. Confirm whether its material, weight, color and function represent the intended finished product.
Final Sample Review
Review the finished sample against the agreed specifications, record any remaining issues and identify the version proposed as the production reference.
Approving one detail does not approve the whole product. If you are confirming only the shape, size or color, state that clearly.
A full-size paper outline can help you assess visual scale before tooling. A finished sample is still needed to review the actual material, weight, finish and function.
What to Check Before Approving a Sample
Keep the latest specification sheet, drawings and agreed references beside your sample. Record each result as Meets Specification, Needs Revision, Not Checked or Not Applicable.
Sample Identity
Confirm the design code, sample version, color and size. Make sure you are reviewing the latest sample against the correct documents.
Dimensions & Weight
Measure the agreed dimensions and record the weight where specified. Use the agreed measurement method and tolerances.
Shape, Fit & Comfort
Review proportions, symmetry, edge smoothness and fit. Check whether the product sits and moves as intended.
Color & Surface Finish
Compare the sample with the agreed physical finish reference under consistent lighting. Review polishing, texture and visible surface marks.
Function & Assembly
Check closures, hinges, connections and moving parts using the agreed procedure. Record looseness, gaps, misalignment or difficulty operating the product.
Decorative Components
Review Crystal, CZ, pearls, natural stones, resin and other details for position, matching and visible assembly quality.
Logo & Artwork
Confirm spelling, orientation, placement and size against the approved artwork. Check legibility on the actual product.
Use agreed acceptance criteria. Dimensions, color variation and functional requirements should be confirmed for your project rather than assumed.
Visual approval has limits. Appearance alone does not verify material grade, coating thickness or test performance. Review the relevant documentation or agreed tests separately.
Focus on the Details That Matter for Your Product
| Product Categories | Key inspection points |
|---|---|
Confirm the stated length, whether the clasp is included, extender length, charm orientation and connection compatibility. | |
Check pair matching, post alignment, closure operation, component weight and the intended wearing position. | |
Anillos & Cuffs |
Confirm the sizing system, internal dimensions, edge comfort and any agreed adjustment range. |
Review pin or prong alignment, backing operation, attachment security and potential snagging points. | |
Check pair matching, hinge or swivel operation, alignment and fit on the intended fabric. |
Compare Finishes Against an Agreed Reference
Review the sample and physical finish reference together under consistent lighting. Record the reference ID and the finish you are confirming.
Photos are useful for discussion, but lighting, camera settings and screens can change how a color appears. Identify any color decision that still requires physical confirmation.
Send Clear, Actionable Sample Feedback
Put your comments in one revision list. Identify the sample version, show the issue and describe the requested result.
Example only — dimensions and requirements are project-specific.
| Sample / Item | Sample / Item | Requested Action | Evidence |
|---|---|---|---|
N001 / V02 — Chain Length |
The chain measures 450 mm including the clasp. The current specification requires 420 mm. |
Revise to the specified length and provide a new measurement record. |
Photo 01 |
N001 / V02 — Finish |
The sample appears warmer than physical reference F02 under the same lighting. |
Review the finish against F02 and provide a revised sample for confirmation. |
Photo 02 |
N001 / V02 — Logo |
The logo orientation differs from artwork revision A03. |
Follow A03 and send a close-up for review. |
Photo 03 |
Replace comments such as “make it better” with a specific location, reference and requested change.
Record a Clear Review Decision
| status | description | Next step |
|---|---|---|
Approved as Production Reference |
The identified sample and document versions are accepted within the stated scope, with no unresolved items in that scope. |
Record the scope of approval and separately confirm the conditions for production release |
Revision Required |
Changes are needed before the sample can be accepted. |
Issue a list of revisions and agree upon a review process. |
On Hold |
A decision is pending further information, testing or internal review. |
List the to-do items and the people responsible for them. |
Sample approval and production release are separate confirmations. Confirm the order details and applicable production requirements before manufacturing begins.
Keep a Clear Production Reference
Keep the approved sample linked to the latest specifications, drawings and finish references. Agree which physical sample will be retained and how it will be identified.
- Project / Design Code
- Sample Version / ID
- Specification / Drawing Revision
- Approved Color / Size
- Approval Scope
- Open Items / Exclusions
- Reviewed By / Date
- Retained Sample Location
- Revision History
Any later change to the material, structure, finish or other approved requirement should be reviewed and recorded before it is applied.
Preguntas frecuentes
Can I approve a sample from photos or videos?
Photos and videos can support reviews of visible details. Fit, comfort, weight, tactile finish and some functions may require a physical sample. State the limits of any remote approval.
What if only the color or shape is approved?
Record that as a partial review and list the remaining items. Do not describe the whole sample as approved while other requirements are unresolved.
What happens if the sample needs changes?
Send one consolidated revision list with the sample ID and supporting images. Confirm the changes, any cost or timing impact, and how the revised sample will be reviewed.
Does sample approval replace bulk inspection?
No. The approved sample provides a reference. Production and final inspection are still needed to check the goods against the agreed requirements.
Need Help Reviewing Your Sample?
Share your project reference, sample version and review questions. Include clear photos and a consolidated revision list where available.